The ReconIQ RFP Toolkit Is Here — Everything You Need to Run a Better Reconciliation Procurement

We built something we wish had existed ten years ago.

After decades of working inside reconciliation platform selections — on both sides of the table — we've seen the same patterns repeat. Organisations go to market underprepared. Vendors have been through this process hundreds of times and know exactly how to handle it. The buyer doesn't.

The result: extended timelines, decisions made on gut feel rather than evidence, and contracts that don't deliver what anyone intended.

The ReconIQ RFP Toolkit is our answer to that problem. Two documents. Everything you need to run a structured, confident vendor selection.

What's Included

The Full RFP Document — Free

A complete, ready-to-customise Request for Proposal for reconciliation and financial close management solutions, built specifically for asset managers, banks, and insurers.

It covers everything: business context and procurement timeline, a six-section scope framework covering reconciliation types, data sources, entities and volumes, integration landscape and regulatory requirements, fifty-plus functional requirements across data acquisition, matching, exception management, balance sheet substantiation and reporting, technical and security requirements, an implementation and support evaluation framework, a commercial proposal template, client reference structure, and a full NDA in the appendix.

The free document is yours to download, customise to your organisation and issue to vendors.

The Vendor Response Workbook — £750 Premium Edition

The Word document tells vendors what you need. The Excel workbook is where the real procurement work happens.

Eight structured tabs: vendor instructions, company profile, functional requirements, technical architecture, security and compliance, a three-year total cost of ownership financial proposal, client references, and — most importantly — a buyer scoring summary with an auto-weighted matrix that produces comparable, defensible vendor scores.

The scoring workbook is the difference between a selection that holds up to internal scrutiny and one that collapses the moment someone asks "but how did you actually decide?"

The Vendor Commentary Guide — Included in Premium

This is the document that justifies the price on its own.

Sixty-plus years of reconciliation delivery experience condensed into a single guide: who the key vendors are and how they genuinely differ, what good looks like across every requirement category, eight vendor tactics to watch out for during the sales process, a complete evaluation framework with scoring guidance, and commercial benchmarks with negotiation tactics — including realistic pricing ranges for SaaS, perpetual licence, implementation, and day rates.

ReconIQ RFP Toolkit — Prestige Edition · £1,500

For organisations running a high-stakes selection — or those who simply want an expert in their corner from the outset — the Prestige Edition adds three hours of one-to-one consultation with a ReconIQ specialist to everything included in the Premium package.

Use the time however it serves you best: a structured readiness session before you go to market, a working session to tailor the RFP and scope tables to your specific environment, a vendor response review once proposals are in, or a pre-decision debrief to pressure-test your shortlist. You bring the context; we bring the pattern recognition from having sat at both sides of this table more times than we can count. If you're making a decision of this size, the cost of getting it wrong dwarfs the cost of getting it right.

Who This Is For

The toolkit is written primarily for asset management, but the core framework applies across investment banking, insurance, and any financial services organisation running a material reconciliation or financial close platform selection.

If you're evaluating platforms at the £100k–£500k investment level, the cost of a poor decision — or a drawn-out process that never reaches one — vastly outweighs the cost of doing this properly.

Why We Built This

ReconIQ exists because reconciliation is genuinely hard to buy well. The market has real quality variation. The sales processes are sophisticated. The technical questions require domain expertise to evaluate properly.

Most organisations run this process once every seven to ten years. The vendors they're evaluating have been through it thousands of times.

We're not neutral observers. We have views on what good looks like — because we've spent our careers building, implementing, and evaluating these systems. The toolkit reflects those views, with the evidence to back them up.

Get the Toolkit

The free RFP Document and Buyer Self-Assessment Checklist are available now at https://www.reconiq.co/category/all-products.

The Premium Edition — Word document, Excel workbook, and Vendor Commentary — is £750, instant download.

The Prestige Edition — Word document, Excel workbook, Vendor Commentary and 3 hours consultation time with our two seasoned experts — is £1,500, instant download.

If you're running a selection now and want expert input alongside the toolkit, get in touch at info@reconiq.co. We offer structured advisory engagements for organisations that want a specialist in their corner throughout the procurement process.

ReconIQ is a specialist advisory and content business focused on reconciliation and financial close management. We work with buy-side and sell-side institutions at every stage of the platform lifecycle — from business case through to go-live and BAU.